DID YOU KNOW? ...
You can check your contract award status in eDarts.
Your purchase request has to be in by a certain date to be obligated by the end of the fiscal year. Check the current cutoff dates.
About the Procurement Process
The procurement process is used to buy necessary items or services to fulfill a requirement. This includes everything from identifying the need, conducting market research and preparing required documentation to contract award and post-award administration.
Procurement Process Overview
Here you can examine the procurement process step by step and learn more about what each phase entails.
Generate Requirements
Finding out which documentation is required to request a purchase. For more information: go to Requirement Package page.
Submit Procurement Request
Placing your request to purchase supplies or services. Check your contract status at eDarts.
Develop Solicitation
Creating a solicitation. Solicitations are a request to vendors to provide proposals and quotes. Solicitations greater than $25,000 will be posted by the PSO to FedBizOpps, unless it is an order against a Federal Supply Schedule.
Evaluate Proposals
Analyzing vendors' proposals and quotes to fulfill a requirement. Note: A technical evaluation will involve the requiring activity.
Award Contract
Giving a contract to a vendor to fulfill a requirement. Note: PSO is responsible for contract award.
Manage Post-Award Administration
Conducting surveillance of the contract and receiving and accepting goods and services. For more information, go to contracting officer's representative page.
Detailed Process
The steps in the procurement process can vary greatly based on the complexity and dollar value. These documents will guide you through the major milestones of your requirement.
Milestones for contracts between $150,000 and $1,000,000
Outlines key steps in the process for contracts between $100,000 and $1,000,000.
Milestones for contracts between $1,000,000 and $5,000,000
Outlines key steps in the process for contracts between $1M and $5M.
Milestones for contracts over $5,000,000
Outlines key steps in the process for contracts of over $5M.
Provides Delivery Order/Task Order Milestones.
COR Option Exercise Procedures for contracts over $1,000,000.
Purchasing Food or Conference Space
Purchase of Food for Meetings and Conferences
A memo clarifying policies regarding the purchase of food. As a general rule, food is a personal expense. This memo outlines the exceptions where funds may be appropriated for food.
Short-Term Conference Space in the National Capital Region
A memo outlining the policy for securing short-term conference space giving the Washington Headquarters Service the authority for approval of all requests.
Payment of Fees for Guest Speakers, Lecturers, and Panelists
A memo delineating the policy for paying fees to speakers, lecturers, and panelists. This policy does not apply to trainers or consultants.