Regulation & Policy

Disciplinary Guidelines for Misuse of Government Charge Cards

Memo outlining the guidelines for improper use of Purchase Cards.

Enhancements to Defense Civilian Personnel Data System (DCPDS) for Actions Related to Government Charge Cards dated June 18, 2003

Memo updating enhancements to enable tracking of actions taking for Purchase Card misconduct.

Guidance for the Investigation of Fraud, Waste and Abuse Involving the Use of Purchase Cards and Travel Cards (Joseph Schmitz, September 25, 2002)

Memo providing guidance for investigation of Purchase Card misuse.

Suspension of Access to Classified Information Due to Abuse or Misuse of Government Charge Cards dated November 4, 2002

Memo authorizing suspension of security clearance during Purchase Card misuse investigation.

Under Secretary of Defense for Personnel and Readiness Memorandum, Government Charge Card Disciplinary Guide for Civilian Employees, December 29, 2003

Guidebook providing a high-level overview of the policies and processes to the purchase, travel and fuel card programs.

DHRA Annual Training Requirements

The following document outlines mandatory training for Federal employees. Each Component also has the authority to mandate additional training for its employees.

Governmentwide Purchase Card Guidelines

Guidelines for the policy and use of Purchase Cards.

DHRA Administrative Instruction 5010.01

Instruction establishing policy and responsibilities regarding the use of Purchase Cards for commercial purchases valued at or below $3,000 ($2,500 for service, $2,000 for construction) for U.S. Cardholders and at or below $25,000 ($2,000 for construction) for Cardholders overseas.

Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS)

Website providing the Federal and DoD regulations regarding the use of the GPC upon which the DHRA GPC rules are based.

Department of Defense Financial Management Regulation (DoDFMR) 7000.14, Volume 10, Chapter 12

Link to contract payment policy and procedures.

Department of Defense "Government Charge Card Guidebook for Establishing and Managing Purchase, Travel and Fuel Card Programs," April 30, 2009

Guidebook providing a high-level overview of the policies and processes to the purchase, travel and fuel card programs.

General Accounting Office Policy and Procedures Manual for Guidance of Federal Agencies

Go to website with the most current information on policy and procedures and GAO points of contact for those topics.

GSA Smart Pay Purchase Card Program

The GSA Smart Pay program provides charge cards to U.S. government agencies/departments.

GSA State Tax Letters

Link to list of states with receipt status and date of each state's tax letter.

Management Initiative Decision No. 904, Department of Defense Charge Card Management, December 18, 2002

Report of Charge Card Task Force to improve and strengthen the Department's charge card programs without adversely affecting the effectiveness of the programs.

Office of Management and Budget "Circular No. A-123, Appendix A" January 2009

Memo establishing management's responsibility for internal control.

Government Purchase Card (GPC) Certifying Officer and Departmental Accountable Official Responsibilities dated November 7, 2008

Memo establishing accountability for Purchase Card use.

Inclusion on Personnel Departure Checklists of the Requirement to Turn in Government Charge Cards (David Chu, June 23, 2003)

Memo ensuring Purchase Cards are turned in as part of checklist upon an individual's departure from organization.

Internal Controls for the Purchase Card Program dated December 8, 2005

A memo establishing internal controls for Purchase Cards to safeguard government resources.

Purchase Card Reengineering Implementation Memorandum #1, Certifying Officer Guidance, Change 1, dated November 20, 1998

Memo revising Certifying Officer responsibilities.