Government-wide Purchase Card (GPC) Program

• DHRA Administrative Instruction 5010.01
  • The Administrative Instruction defines the program and the responsibilities for program members. (DHRA GPC AI) (PDF)
• Government-wide Purchase Card Guidelines
  • The DHRA Guidelines provide guidance to Billing Officials and Cardholders in fulfilling their duties.(DHRA GPC Guidelines) (PDF)
• DHRA GPC Documents
  • Documents 1-3 are used in requesting and establishing a new account.
  • Documents 4-7 are used by the Cardholders and/or Billing Officials in performing their duties.
  • Documents 8-10 are inspection tools
  
  
• Documents related to the DHRA program include:

Document Name	Title (Click to view)
DHRA GPC Document 1:	Application for GPC Billing Official or Cardholder Account
DHRA GPC Document 2:	Government-wide Purchase Card (GPC) New Account Checklist
DHRA GPC Document 3:	Statement of Understanding: Pecuniary Responsibilities in the Government-wide Purchase Card (GPC) Program
DHRA GPC Document 4:	Government Purchase Card Request Document
DHRA GPC Document 5:	GPC Cardholder Purchase Checklist
DHRA GPC Document 6:	Billing Official Monthly Review Checklist
DHRA GPC Document 7:	DHRA GPC Monthly Balance Sheet
DHRA GPC Document 8:	APC GPC Checklist
DHRA GPC Document 9:	Billing Official GPC Checklist
DHRA GPC Document 10:	Cardholder GPC Checklist

• DoD GPC Policies
• Purchase of Food for Meetings and Conferences (PDF)
• Short Term Conference Space in the National Capital Region (PDF)
• Third Party Payments (PDF)

• GPC Resources




• General Regulatory/Policy Resources

  • Defense Federal Acquisition Regulations Supplement (DFARS), Parts 08 and 213
  • Department of Defense Financial Management Regulation (DoDFMR) 7000.14, Volume 10, Chapter 12
  • Department of Defense "Government Charge Card Guidebook for Establishing and Managing Purchase, Travel and Fuel Card Programs," April 30, 2009 (Word)
• Federal Acquisition Regulation (FAR), Parts 2, 8, 13, 32 and 52
• General Accounting Office Policy and Procedures Manual for Guidance of Federal Agencies
• GSA SmartPay Purchase Card Program
• GSA State Tax Letters
• Management Initiative Decision No. 904, Department of Defense Charge Card Management, December 18, 2002 (PDF)
• Office of Management and Budget “Circular No. A-123, Appendix A” January 2009
• Policy Memorandum: “Government Purchase Card (GPC) Certifying Officer and Departmental Accountable Official Responsibilities” dated November 7, 2008 (PDF)
• Policy Memorandum: “Inclusion on Personnel Departure Checklists of the Requirement to Turn in Government Charge Cards” (David Chu, June 23, 2003) (PDF)
• Policy Memorandum:  “Internal Controls for the Purchase Card Program” dated December 8, 2005 (PDF)
• Policy Memorandum:  “Purchase Card Reengineering Implementation Memorandum #1, Certifying Officer Guidance, Change 1” dated November 20, 1998

• GPC Misuse and Disciplinary Regulatory Resources
  
  
  • Policy Memorandum: “Disciplinary Guidelines for Misuse of Government Charge Cards by Military Personnel” (David Chu, June 10, 2003) (PDF)
  • Policy Memorandum:  “Enhancements to Defense Civilian Personnel  Data System (DCPDS) for Actions Related to Government Charge Cards” dated June 18, 2003 (PDF)
  • Policy Memorandum: “General Services Administration (GSA) SmartPay Conference – Mandatory for DoD A/OPCs” dated May 19, 2006 (PDF)
  • Policy Memorandum: “Guidance for the Investigation of Fraud, Waste, and Abuse Involving the Use of Purchase Cards and Travel Cards” (Joseph Schmitz, September 25, 2002) (PDF)  
  • Policy Memorandum:  “Suspension of Access to Classified Information Due to Abuse or Misuse of Government Charge Cards” dated November 4, 2002 (PDF)
  • Under Secretary of Defense for Personnel and Readiness Memorandum, “Government Charge Card Disciplinary Guide for Civilian Employees,” December 29, 2003 (PDF)


• Purchasing Regulatory Resources
  
  
  • DoD Office of General Counsel, “Use of Appropriated Funds to Purchase Food at Conferences, Meetings, and Events,” September 1, 2005 (PDF)
  • “Use of Third Party Payments – Policy Change,” October 17, 2007 (PDF)


• Issuing Bank Resources
  
  
  • U.S. Bank Access Online


• Training Resources
  
  
  • Access Online Web-Based Training (WBT)
  • Certifying Officer Training
  • DoD GPC Tutorial Initial Training (Defense Acquisition University Course CLG001)
  • DoD GPC Tutorial Refresher Training (Defense Acquisition University Course CLG004)
  • DoD Purchase Card Online System Tutorial (Defense Acquisition University Course CLG005)
  • Section 508 Micro-Purchase Training


• Purchasing Sources
  
  
  • AbilityOne
  • Committee for Purchase from People Who Are Blind or Severely Disabled
  • DOD EMALL
  • Energy Star Products
  • Federal Prison Industries
  • GSA Advantage
  • U.S. Department of Energy – Federal Energy Management Program
  • U.S. Environmental Protection Agency – Wastes, Resource Conservation, Comprehensive Procurement Guidelines

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For more information, please speak with your component contact or email the DHRA Headquarters.

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