Government-Wide Purchase Card Program
Information & Guidelines
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DHRA Administrative Instruction 5010.01 (PDF)
The Administrative Instruction defines the program and the responsibilities for program members. -
Government-wide Purchase Card Guidelines
(PDF)
The DHRA Guidelines provide guidance to Billing Officials and Cardholders in fulfilling their duties. -
DHRA GPC Documents
Documents 1-3 are used in requesting and establishing a new account.
Documents 4-7 are used by the Cardholders and/or Billing Officials in performing their duties.
Documents 8-10 are inspection tools
Documents related to the DHRA program include:
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DHRA GPC Document 1:
Application for GPC Billing Official of Cardholder Account -
DHRA GPC Document 2:
Government-wide Purchase Card (GPC) New Account Checklist -
DHRA GPC Document 3:
Statement of Understanding: Pecuniary Responsibilities in the Government-wide Purchase Card (GPC) Program -
DHRA GPC Document 4:
Government Purchase Card Request Document -
DHRA GPC Document 5:
GPC Cardholder Purchase Checklist -
DHRA GPC Document 6:
Billing Official Monthly Review Checklist -
DHRA GPC Document 7:
DHRA GPC Monthly Balance Sheet -
DHRA GPC Document 8:
APC GPC Checklist -
DHRA GPC Document 9:
Billing Official GPC Checklist -
DHRA GPC Document 10:
Cardholder GPC Checklist
DoD GPC Policies
- Purchase of Food for Meetings and Conferences (PDF)
- Short Term Conference Space in the National Capital Region (PDF)
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Third Party Payments (PDF)
GPC Resources
General Regulatory/Policy Resources
- Defense Federal Acquisition Regulations Supplement (DFARS), Parts 08 and 213
- Department of Defense Financial Management Regulation (DoDFMR) 7000.14, Volume 10, Chapter 12
- Department of Defense "Government Charge Card Guidebook for Establishing and Managing Purchase, Travel and Fuel Card Programs," April 30, 2009 (Word)
- Federal Acquisition Regulation (FAR), Parts 2, 8, 13, 32 and 52
- General Accounting Office Policy and Procedures Manual for Guidance of Federal Agencies
- GSA Smart Pay Purchase Card Program
- GSA State Tax Letters
- Management Initiative Decision No. 904, Department of Defense Charge Card Management, December 18, 2002 (PDF)
- Office of Management and Budget “Circular No. A-123, Appendix A” January 2009
- Government Purchase Card (GPC) Certifying Officer and Departmental Accountable Official Responsibilities dated November 7, 2008 (PDF)
- Inclusion on Personnel Departure Checklists of the Requirement to Turn in Government Charge Cards (David Chu, June 23, 2003) (PDF)
- Internal Controls for the Purchase Card Program dated December 8, 2005 (PDF)
- Purchase Card Reengineering Implementation Memorandum #1, Certifying Officer Guidance, Change 1, dated November 20, 1998
GPC Misuse and Disciplinary Regulatory Resources
- Disciplinary Guidelines for Misuse of Government Charge Cards by Military Personnel (David Chu, June 10, 2003) (PDF)
- Enhancements to Defense Civilian Personnel Data System (DCPDS) for Actions Related to Government Charge Cards” dated June 18, 2003 (PDF)
- General Services Administration (GSA) SmartPay Conference – Mandatory for DoD A/OPCs dated May 19, 2006 (PDF)
- Guidance for the Investigation of Fraud, Waste, and Abuse Involving the Use of Purchase Cards and Travel Cards” (Joseph Schmitz, September 25, 2002) (PDF)
- Suspension of Access to Classified Information Due to Abuse or Misuse of Government Charge Cards dated November 4, 2002 (PDF)
- Under Secretary of Defense for Personnel and Readiness Memorandum, “Government Charge Card Disciplinary Guide for Civilian Employees,” December 29, 2003 (PDF)
Purchasing Regulatory Resources
- DoD Office of General Counsel, "Use of Appropriated Funds to Purchase Food at Conferences, Meetings, and Events,"; September 1, 2005 (PDF)
- Use of Third Party Payments – Policy Change,” October 17, 2007 (PDF)
Issuing Bank Resources
Training Resources
- Access Online Web-Based Training (WBT)
- Certifying Officer Training
- DoD GPC Tutorial Initial Training (Defense Acquisition University Course CLG001)
- DoD GPC Tutorial Refresher Training (Defense Acquisition University Course CLG004)
- DoD Purchase Card Online System Tutorial (Defense Acquisition University Course CLG005)
- Section 508 Micro-Purchase Training
Purchasing Sources
- Ability One
- Committee for Purchase from People Who Are Blind or Severely Disabled
- DoD E-Mall
- Energy Star Products
- Federal Prison Industries
- GSA Advantage
- U.S. Department of Energy – Federal Energy Management Program
- U.S. Environmental Protection Agency – Wastes, Resource Conservation, Comprehensive Procurement Guidelines
For more information, please speak with your component contact or email the DHRA Headquarters.
